| Forms to use | |
Incident Report
OSHA Injury and Illness Log
Annual Summary |
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| Before we begin |
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The information below does not include information on handling hazardous
materials or hazardous wastes. These requirements are complex and extensive. Please contact
Cal/OSHA and Cal/EPA for information.
- Cal/OSHA is concerned with safety.
Cal/EPA is concerned with
environmental impact. For further information, visit http://www.calepa.ca.gov/
or call:
| Water |
(916) 341-5250 |
| Waste Management |
(916) 341-6500 |
| Toxic Substances |
(916) 324-1826 |
| Pesticides |
(916) 445-4300 |
| Air Quality |
(800) 242-4550 |
Warning: You must check two lists to verify that your business does not handle toxic or
hazardous materials:
- Cal/OSHA's "Director's List of Hazardous Substances" which is available at
http://www.dir.ca.gov/title8/339.html
- Cal/EPA's Proposition 65 list which is available at
http://www.oehha.ca.gov/prop65/prop65_list/Newlist.html or call (916) 445-6900.
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| Cal/OSHA requirements |
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These are general requirements for businesses not handling toxic or hazardous materials:
- Maintain a place of employment that is safe and healthful for employees
- Comply with occupational safety and health regulations
- Provide employees with training in general safe work practices
- Allow employees access to medical records
- Display the Cal/OSHA notice
Safety and Health Protection on the Job included here.
- Maintain the Cal/OSHA Injury Log (included here) and allow access to these records
- Provide a written accident and illness prevention program.
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| Construction industry with more than 10 employees |
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You must also:
- Have a code of safe practices at each job site
- Conduct frequent, regular inspections of each construction site, equipment and vehicles
- Hold monthly meetings with foremen
- Hold tailgate safety meetings with crews every ten working days.
Cal/OSHA publishes Tailgate Topics, Fact Sheets and other materials to use in the Tailgate
Safety meetings. These publications are listed below. |
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| Exceptions to injury/illness log |
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The following businesses do not have to keep a log of injuries and illnesses:
- If the number of workers on your payroll for the past year for all combined
shifts has never exceeded ten;
- If your business is in the following low-hazard industries. In general, these include:
- Retail Trade
- Banking
- Services
Click here for a complete list.
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| If an injury or illness occurs |
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You must report all workplace fatalities and any serious accident, requiring 24 hours
hospitalization to Cal/OSHA immediately. This does not apply to injuries from highway accidents.
Unless your business is in the exempt list above, you must maintain a log
and summary of occupational illnesses and injuries. This log has three parts:
- Log of each incident. Record any work related injury that involves loss of consciousness, restricted work activity, medical treatment beyond first aid,
days away from work or a job transfer.
- Incident Report Within 7 days of the injury or illness, complete this form. It documents more details about
the incident.
- Annual Summary Complete this in January and post ONLY this report in February, March and April.
Do not post any other information because the other reports may contain confidential medical information.
ALL businesses must post the Annual Summary in February, March and April of each year, even if there were no work-related injuries or illnesses. |
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| 3 Free Safety Management Tools |
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You can create a safety plan, track lost-time accidents, and keep the required OSHA records with three
online tools.
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| Free on-site consultation |
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Cal/OSHA offers a free On-Site Consultation to help identify and correct safety
or health hazards and to develop an accident prevention program. Businesses will NOT
be fined if problems are found. You are not required to comply with their recommendations
unless they identify a clearly dangerous problem. For more information, visit
http://www.dir.ca.gov/DOSH/consultation.html
or call Cal/OSHA Consultation at (800)963-9424.
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| Handling Asbestos? |
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Any business handling asbestos must be registered with Cal/OSHA. |
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| Proposition 65 requirements |
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Cal/OSHA does not enforce Proposition 65 toxic labeling requirements. For information,
see Proposition 65.
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| Free information |
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You can obtain these free publications by visiting http://www.dir.ca.gov/dosh/PubOrder.asp
or calling Cal/OSHA at the phone numbers below.
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| Pamphlets and posters |
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- Job Safety: What You Should Know
- Agricultural Safety & Health Inspection Project
- Agricultural-Industrial Tractors
- Biosecurity Procedures for Dairy Inspections
- Farm Labor Contractors Guide
- Reducing Bloodborne Pathogens
- Don't Risk your Health (Bloodborne Pathogens)
- Exposure Control Plan for Bloodborne Pathogens
- Confined Space: Is it Safe to Enter?
- Construction Safety & Health Inspection Project
- Fall Protection
- Guide for the Construction Industry
- Ergonomic Survival Guide for Carpenters and Framers
- Ergonomic Survival Guide for Cement Masons
- Ergonomic Survival Guide for Electricians
- Ergonomic Survival Guide for Laborers
- Ergonomic Survival Guide for Sheet Metal Workers
- Keys to Success and Safety for the Construction Foremen
- Electric Power Interruptions and Employee Safety
- Eletrical Safety
- Electrical Sewer Inspection Cameras
- Back Injury Prevention Guide in the Health Care Industry
- Cal/OSHA Field Sanitation Standard
- Lead in Construction
- New Respirator Regulation
- Safety Needles and Needleless Systems
- Ethylene Gas Explosion
- Guide to California Hazard Communication Regulation
- Lockout/Blockout
- Access to Medical and Exposure Records
- Agricultural Safety and Health Poster
- How to Lift
- Operating Rules for Industrial Trucks
- Respiratory Protection in the Workplace
- Managing Stress Arising from Work
- Guidelines for Security and Safety of Health Care and Community Service Workers
- Guidelines for Workplace Security
- Are you a Teen Working In Agriculture?
- Are you a Working Teen?
- Facts for Employers Safer Jobs for Teens
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| Ergonomic issues |
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- Easy Ergonomics
- Fitting the Task to the Person: Ergonomics for Very Small Business
- Auto Repair
- Child Care Providers
- Cosmetology
- Dry Cleaners
- Health Care
- Landscaping
- Restaurant and Bar
- Retail/Wholesale
- Ergonomics in Action: A Guide to Best Practices for Food Processing Industry
- Four Step Ergonomics Program for Employers with VDTs
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| Tailgate topics |
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- High Voltage Overhead Lines
- Lockout Blockout
- Power Press Safety
- Roofing Safety Slips and Falls
- Roofing Safety General Requirements
- Setting up a Tailgate Safety Meeting
- Trenching Safety
- Servicing Single, Split Rim & Multi-Piece Rim Wheel
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| Questions? |
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Call the nearest Cal/OSHA office:
| Anaheim | (714)939-0145 | | Sacramento | (916)263-2800 |
| Concord | (925)602-6517 | | San Bernardino | (909)383-4321 |
| Foster City | (650)573-3812 | | San Diego | (619)767-2280 |
| Fremont | (510)794-2521 | | San Francisco | (415)972-8670 |
| Fresno | (559)445-5302 | | Santa Rosa | (707)576-2388 |
| Los Angeles | (213)576-7451 | | Torrance | (310)516-3734 |
| Modesto | (209)576-6260 | | Van Nuys | (818)901-5403 |
| Oakland | (510)622-2916 | | Ventura | (805)654-4581 |
| Monrovia | (626)256-7913 | | West Covina | (626)472-0046 |
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