| Forms to use | | I-9 Employment Eligibility |
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| Do not discriminate |
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An I-9 form is required for ALL new hires. As long as the worker can show you the documents discussed below,
it is illegal to discriminate in hiring or firing practices. This form is not required for independent contractors or for workers
employed by other employers (such as a temporary employment agency).
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| How often |
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Required for each new employee |
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| When you use this form |
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Upon hiring each employee. If you are hiring someone to work for less than three business days,
this form MUST be completed with the required documents shown to you prior to beginning work. If the person
will work for more than three business days, this form can be completed within three days of hire. |
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| The employee must present |
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ONE of these documents:
- U.S. Passport
- Permanent Resident Card
- Foreign passport
- Employment Authorization Document with a photograph
- Foreign passport
- Passport from the Federated States of Micronesia or the Republic of the Marshall Islands
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OR a document from this list
- Driver's license issued by state or outlying possession of US or by Canada
- ID card issued by a government ageny in the U.S.
- School ID with photo
- U.S. Military Card, draft record, or military dependent's card
- Voter's registration card
- Native American tribal document
- US Coast Guard Merchant Mariner card
- IF under 18:
- School record or report card
- Clinic, doctor or hospital record
- Day-care or nursery school record
AND a document from this list
- U.S.birth certificate
- Certificate of Birth Abroad
- Social Security account number card
- Native American tribal document
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You cannot choose which documents the worker must show you.
Photocopies are not acceptable, except if it is a certified
copy of a birth certificate. If you do not believe a form is valid, you may ask for another
document from the list. You can also call for assistance at your nearest Immigration Field Office or
the Office of Business Liaison (see phone number below). |
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| How to complete |
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- The employee must fill out the top half at the time of hire.
- If someone else fills out the form, that person must sign the
Preparer/Translator Certification in the middle of the page.
- Write each document number and expiration date on the form and sign your name.
If you want, you can also make a copy of the document.
However you must still record the document number and expiration date on the form.
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| Where to send the form | |
Keep them, in case the U.S. Citizenship and Immigration Service
or U.S. Labor Department audits your business.
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| Remote hires | |
If you cannot personally see the documents to verify their authenticity, the INS recommends that
employers use an agent (a notary public, accountant, attorney or other). Faxed or mailed documents do not
satisfy I-9 requirements.
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| If the employee doesn't provide proper documents | |
Employers should not continue to employ someone who cannot present documentation that meets
INS requirements.
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| How long to keep forms | |
You must keep I-9 forms until the later of: the employee's termination date plus one year
or the employee's third year after hiring.
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| Additional Information |
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You can find complete information about I-9 requirements
by visiting http://www.uscis.gov/I-9Central
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