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Government Requirements Kit
Overview of Forming a Sole Proprietorship Go to topics
Before we begin the forms, here is basic information about sole proprietorships and taxes.

What is a sole proprietorship? A sole proprietorship is a business owned by one person. Sole proprietorships can have employees and operate in all the ways that a corporation or partnership can. The difference is that the financial and legal responsibility for everything rests with the owner. The owner has unlimited liability, which means that his/her personal assets can be used to pay for business debts.
Can my spouse be a co-owner?

California is a community property state, so unless you use pre-marriage assets to fund the business, your spouse is automatically a co-owner - whether they work in the business or not. This means that they are equally liable for any losses and will equally benefit from any gain.

If your spouse is directly involved in the business, you can treat (him)/her as an employee or as a partner. The advantage of staying a sole proprietor and treating your spouse as an employee is that you can deduct health insurance premiums for your entire family as a business expense. The downside of this is that you have to do payroll paperwork for income paid to your spouse and you must provide the same health insurance benefits to your other employees so your benefits aren't "top heavy". For more information about Section 105 tax deductions for health expenses, click here.

Alternatively, you can treat your spouse as a partner, eliminating payroll paperwork, but still give your spouse separate payments to social security. You will not be able to deduct health insurance premiums for any partner.

Finally, some businesses stay as sole proprietors with no compensation paid to the spouse. The IRS doesn't really care as long as your business' profit before paying the owners is less than $106,800. If it is more, you need to treat your working spouse as an employee or a partner so that enough social security self-employment tax is paid. With this option, you will not be able to deduct health insurance premiums for you or your spouse as a business expense.

What if I want limited liability protection? You can consider forming an LLC or a corporation. Both provide the same limited liability protection. In general, limited liability companies are more flexible than corporations because you do not have to have annual meetings with minutes. If you do not have outside employees, paying LLC owners involves significantly less government paperwork than corporations do. However, corporations are a bit easier to have outside investors who are not involved in the business. Both have roughly the same costs.

Limited liability protection will not protect you from actions that you took yourself or from tax obligations. You can purchase insurance for your actions (professional liability, errors and omissions).

Can I incorporate or form an LLC later? Yes, but legally and for tax purposes, you will have to "close down" the sole proprietorship and "open" the new corporation or LLC. Your customers won't be affected, but you will have to go through the paperwork and accounting processes.
Revenue versus profit Hopefully your business will have lots of sales...however, don't make the mistake of believing that your sales revenue is available for hefty personal salaries or business expansion. Payroll must be paid first. Then you will have to pay for your cost of goods and your operating overhead. A little less than 50% of the amount remaining must be paid in taxes (28% federal; 15.3% self-employment tax + 1-9.3% state taxes ). The remaining is available for your after-tax salary and business expansion.
 
 
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